Ground travel your finance team will thank you for
One account for executives, clients and visiting teams. Monthly invoicing, cost centres and live tracking for duty of care.
Why companies choose Caledonia
Built for the way businesses book
IMonthly invoicingOne invoice, 30-day terms, VAT receipts for every trip.
IINamed account managerOne person who knows your travellers and preferences.
IIIConsistent chauffeursRequest preferred chauffeurs for your executives.
IVDuty of careVetted chauffeurs and live tracking of every trip.
VRoadshows & eventsMulti-car logistics planned and coordinated on the day.
VIPriority 24/7 lineA dedicated number that skips the queue.
How corporate bookings work
From request to invoice
- 01RequestEmail, call or book online quoting your account reference. Add the passenger, flight number, cost centre and PO.
- 02ConfirmationWritten confirmation within the hour with the fixed price, vehicle and booking reference.
- 03Chauffeur detailsThe day before, the passenger and booker receive the chauffeur’s name, photo, car and registration.
- 04On the dayFlights are tracked, the chauffeur meets with a name board, and the booker can ask for live updates.
- 05Monthly invoiceOne consolidated VAT invoice, itemised by passenger, cost centre and PO, on 30-day terms.
Account terms
The terms, at a glance
A summary of how corporate accounts work. The full wording is in our corporate account terms.
Read the full terms →- Payment terms
- 30 days from the monthly invoice, by bank transfer or card.
- Rates
- Fixed account rates per vehicle class, agreed in writing and reviewed once a year.
- Minimum spend
- None. Accounts suit a few trips a year or several a day.
- Booking notice
- 3 hours online; any time through the 24/7 account line.
- Cancellation
- Free up to 24 hours before pick-up; 50% within 24 hours; full fare within 3 hours or for a no-show.
- Waiting time
- 60 minutes after landing at most airports (45 at Inverness and Dundee), 15 minutes elsewhere; then charged in 15-minute steps at the hourly rate.
- Invoices & receipts
- Monthly PDF invoice with VAT, plus an individual receipt for every journey on request.
- Data & compliance
- UK GDPR compliant; licensed, insured and background-checked chauffeurs.
For procurement
Documents and policies
Corporate account termsFull terms for account clients: rates, invoicing, liability and cancellations.Read terms →Booking termsThe conditions that apply to every journey.Read terms →Cancellation policyNotice periods and charges for changes and cancellations.Read policy →Privacy noticeHow we handle passenger and booker data under UK GDPR.Read notice →Licensing & insuranceOperator licence, driver vetting, insurance and vehicle standards.View details →Supplier packInsurance certificates, company details and bank details for your supplier set-up.Request by email →
Opening an account
01ApplyTwo minutes online with company and billing details.
02Call with your managerWe agree travellers, preferences, rates and invoicing.
03Account confirmedYour account reference and agreed rates are confirmed in writing.
04Book on accountEvery trip is added to your monthly invoice.
Apply
Request a corporate account
Your account manager will be in touch within one working day. Most accounts are live within 48 hours.
Corporate questions
Email or call our account line, or book online and quote your account reference. Any colleague you authorise can book.